SHEA’s Current COVID Safety Policies and Procedures*

*Subject to change  

Vaccination Required to Attend

SHEA requires all persons who attend the SHEA Spring Conference to be up to date with their COVID-19 vaccinations based on the CDC definition during the conference dates of April 11 – 14, 2023. When registering for SHEA Spring 2023, attendees will self-attest that they will be up to date with my COVID-19 vaccines at the time of the conference. Those that do not self-attest will not be able to pick up their badges and attend sessions/events. Up to date means that you have completed a COVID-19 vaccine primary series and received the most recent booster dose recommended for you.*

Exceptions are under consideration on a case-by-case basis for approval for attendees with a medical condition or closely held religious belief that prevents “up to date” vaccination. These attendees must provide proof in advance of the conference as well as a negative COVID-19 PCR test taken within 72 hours prior to the conference start time, as well as a negative test each day of the conference. Attendees with an exemption will be responsible for purchasing and administering SHEA approved COVID-19 tests before arrival. More information will be shared once approval is provided.


Masks are recommended but not required for anyone that prefers to wear one for their own personal safety and comfort but will be at each attendee’s personal discretion.  Attendees should bring their own masks. SHEA will provide additional masks upon request at registration while supplies last. We ask all attendee to respect all participants’ personal choice on masking.

As mentioned above, our masking policy is subject to changes. We will continue to keep you updated on any adjustments as we get closer to the conference as more information becomes available.

Experiencing Symptoms

Attendees, speakers, and staff shall not attend the Spring Conference with a confirmed case of COVID-19. SHEA recommends purchasing travel insurance in the event you need to cancel. SHEA Speakers who are unable to attend due to a confirmed case will be able to either provide their presentation by pre-recorded video or a replacement speaker will be selected to present. A full refund will be provided to all attendees who provide proof of a confirmed case of COVID-19.

Additionally, attendees, speakers and staff shall not attend the Spring Conference on any day when experiencing symptoms, even if mild, of COVID-19, including fever, chills, cough, shortness of breath, fatigue, body aches, headache, loss of taste or smell, sore throat, runny nose, nausea or vomiting. All registrants who experience symptoms associated with COVID-19 while attending the SHEA Spring Conference are required to immediately discontinue their participation in the conference and are encouraged to immediately seek medical care. Attendees with these symptoms should isolate and consider testing.

Local Healthcare Providers and Testing Centers:

  • Virginia Mason Hospital: Seattle – 925 Seneca St, Seattle, WA 98101
  • Atlas Genomics Laboratory – 1527 13th Ave, Seattle, WA 98122
  • Safeway Pharmacy – 1410 E John St, Seattle, WA 98112
  • Group Health Cooperative/Central Hospital – 201 16th Ave E, Seattle, WA 98112
  • The Polyclinic Broadway – 1145 Broadway, Seattle, WA 98122
  • UW Medicine COVID-19 Testing Site at Harborview – Harborview Alley, 319 Terry Ave, Seattle, WA 98104
  • Harborview Medical Center, Alley – 319 Terry Ave, Seattle, WA 98104

Registrants who discontinue their participation in the conference after becoming ill can access post conference recordings to complete their participation in SHEA Spring. 

Post Conference Reminder

If you experience any symptoms after attending SHEA Spring, we recommend testing, isolating, and contacting your physician for further recommendations.

These policies are guided by SHEA’s commitment to science, public health, safety, evidenced-based medical practice, and the law. The policies are subject to modification at any time based on new information. Attendees in violation of the COVID-19 Safety Policies will be asked to leave the event with no refund issued.

You can also download a copy of this policy here.

Hyatt COVID Safety Information