*Subject to change
Vaccination Required to Attend
SHEA requires all persons who attend the SHEA Spring Conference to be up to date with their COVID-19 vaccine. Up to date means a person has received all recommended COVID-19 vaccines, including any booster dose(s) when eligible. All will be required to certify they have met this definition of up to date and provide proof of vaccine online prior to attending SHEA Spring 2022. SHEA will be sending information on how to upload your proof of up to date vaccinate status a few weeks before the conference. Under this policy, attendees will need to be up to date with an FDA or WHO authorized vaccine.
Exceptions are being made for people with a medical condition or closely held religious belief that prevents vaccination. These attendees must be approved in advance of the conference and test daily immediately (within 2 hours) before each in-person conference day and show registration proof of negative test for re-entry. Attendees with an exemption will be responsible for purchasing and administering SHEA approved COVID-19 tests before arrival. More information will be shared once approval is provided.
All attendees, hotel staff working the event and SHEA staff are required to wear masks that cover both their nose and mouth inside the conference event space and other official presentation/social venues. Masks must be worn at all times except while eating, drinking, or taking oral medications for brief periods. SHEA Speakers and Moderators are required to wear a mask unless they are speaking/presenting to the audience. If an attendee does not have a mask, SHEA will provide one.
All registrants are required to adhere to physical distancing protocols set by SHEA by complying with all relevant signage and instructions, and by complying with all seating and capacity restrictions.
Attendees and staff shall not attend the Spring Conference with a confirmed case of COVID-19. SHEA recommends purchasing travel insurance in the event you need to cancel. SHEA Speakers who are unable to attend due to a confirmed case will be able to either provide their presentation virtually or a replacement speaker will be selected to present. A full refund will be provided to all attendees who provide proof of a confirmed case of COVID-19.
Additionally, attendees and staff shall not attend the Spring Conference on any day when experiencing symptoms of COVID-19, including fever, chills, cough, shortness of breath, fatigue, body aches, headache, loss of taste or smell, sore throat, runny nose, nausea or vomiting. All registrants who experience symptoms associated with COVID-19 while attending the SHEA Spring Conference are required to immediately discontinue their participation in the conference and are encouraged to immediately seek medical care. Attendees with these symptoms should isolate and consider testing.
Local Healthcare Providers and Testing Centers:
Registrants who discontinue their participation in the conference after becoming ill on site will receive a partial refund of any registration fees paid. Please email Kristy Weinshel, email@example.com should you no longer be able to participate onsite and require a partial refund. Please note, refunds will be processed after the conference, no earlier than April 19, 2022. Attendees must follow all local rules regarding COVID-19 as they apply to quarantine and travel.
Please note, all in-person attendees will have access to the virtual platform to attend the conference in their hotel room should they wish to be cautious.
After Conference Hours
SHEA encourages COVID-19 safety outside of Conference Hours such as wearing a mask, physical distancing, avoiding large groups/crowds, cleaning hands, covering coughs and sneezes, cleaning and disinfecting surroundings (to be done by Hotel staff), and monitoring your health daily.
Post Conference Reporting
All registrants and guests who test positive for COVID-19 within 14 days after returning home from the SHEA Spring Conference are encouraged to notify SHEA staff by emailing firstname.lastname@example.org. Upon receipt of any such notification, and while maintaining the confidentiality of any attendee who reports a positive post-meeting COVID-19 test result, SHEA staff will notify all event attendees of their potential exposure to COVID-19 during the conference.
The policies are guided by SHEA’s commitment to science, public health, safety, evidenced-based medical practice, and the law. The policies are subject to modification at any time based on new information. Attendees in violation of the COVID-19 Safety Policies will be asked to leave the event with no refund issued.
The Broadmoor will conduct thorough cleaning and disinfecting of the meeting rooms and space during long breaks such as lunch with poster presentation and at the end of each day of the SHEA Spring Conference. All microphones will be sanitized between each session. No floor microphones will be provided for Q&A. All Q&A will be collected through the conference app and virtual platform for moderators to review and propose to each speaker during the session. Water coolers will also be placed outside of the session room.
The Broadmoor will provide hand sanitizer stations throughout the meeting space during the duration of the SHEA Spring Conference. Hand sanitizers will also be provided at each podium and panel table. SHEA also encourages frequent hand washing in centralized bathrooms located throughout the Broadmoor. Bathrooms will be tended to after each break within the program.
Outdoor Meal Area
Every meal function will have a designated outdoor space for those attendees preferring to eat and drink outside. All meal functions with programming are scheduled to host the first 30 minutes with food and beverage in an outdoor space and the full programming directly following inside the hotel venue. All meals will be either served by the hotel staff or will be organized in a grab and go style.