FAQs

Hybrid

  • Is SHEA Spring going virtual?

    SHEA is currently planning a hybrid conference but is closely monitoring Sars CoV-2 including any variants. Should anything change, we will update all current registrants and the website.

  • Why is Spring offering Hybrid?

    We are offering a hybrid option because some attendees may not be able to travel because of the pandemic or its economic impact. Making Spring more accessible helps SHEA achieve its mission to promote the prevention of healthcare-associated infections and antibiotic resistance and to advance the fields of healthcare epidemiology and antibiotic stewardship.

  • Given COVID, why not go fully virtual?

    At this point, we are confident that an in-person conference will take place as planned. It is impossible to fully replicate the richness, chance encounters and energizing atmosphere of an in-person conference. However, if circumstances dictate, we will be ready to transition to a virtual format.  The good news is that this has little impact on the work currently underway to develop the educational program.

  • Why attend the in-person event?

    The in-person conference is not merely about exchange of information and ideas – it’s about relationships, renewing contact with friends and colleagues. It provides an unmatched opportunity to interact professionally, socially and educationally with the largest gathering of the human factors and ergonomics community.  We will take all necessary measures to provide a safe, productive, and enriching experience.  It is a place where you can connect with your peers about the shared experience of being in infection prevention and antibiotic stewardship field during COVID-19.

  • How will the virtual content differ from the in-person content?

    The virtual conference will be more limited in terms of networking engagement as many programs onsite will not be broadcasted live such as the Mentorship Program.

  • Will all in-person sessions be available to virtual attendees during a hybrid event?

    Yes, the schedule for hybrid events will integrate live sessions from the in-person conference with the virtual participation.

  • Will the sessions be recording for access post conference?

    Yes, all sessions will be recorded and available on demand until September 1, 2022. All attendees including those who attend virtually, and in-person will have access to the recordings.

  • When will SHEA Spring 2022 take place?

    The conference starts April 12, 2022 and will continue through April 14, 2022. There is a Pre-Conference workshop scheduled for April 11, 2022.

  • What time zones will be used?

    The schedules for both the in-person conference and the virtual conference will refer to Mountain Standard Time (UTC−07:00).  Attendees are urged to join the sessions when they are broadcasted live and interact with the audience (both virtually and in-person) as well as the speakers through Q&A.

Registration

  • When will registration open?

    Registration is open now. Learn More!

  • Why is there a cost for registration?

    Registration fees are the main source of revenue for SHEA Spring. It is important to set fees that will cover the cost of running both the in-person and virtual components of the conference. Although conference costs are rising substantially, the SHEA Board has elected to keep registration costs the same for in-person registration allowing those with limited budgets the ability to attend. SHEA Strives to keep the Spring Conference affordable and accessible for all attendees and participants.

  • Once registered as an in-person attendee, can I change my registration to the virtual? Or vice versa?

    Yes, we understand you may want or need to change your registration type. The deadline to adjust your registration is March 28, 2022. Please email Lorenzo Brady to assist.

  • If I register for the in-person conference, will I be able to access the on-demand session recordings after the event?

    Yes, we strongly recommend registering for in-person attendance as you will have access to both the virtual platform, the meeting app, and the session recordings.

  • Can I share my virtual registration login with others?

    No, your individual login credentials cannot be shared with others. A login cannot be shared across multiple devices at the same time as the first person logged in will be logged out.

  • Do you offer group registration and rates?

    SHEA does not offer group registrations or group rates. Registration is on an individual basis.

Abstracts

  • When can I submit an abstract?

    Abstract Submissions are open now and will close January 11, 2022.

  • Do you have to be registered for the conference for your abstract to be published?

    Yes, you or another author will need to be registered to attend SHEA Spring for your abstract to be presented and published.

  • Are abstract submitters required to register for the in-person Conference?

    We strongly encourage you to register as an in-person  attendee but if you are unable to join in-person, we request that you send another author in your place to present. If no one is able to attend in person, you are able to register as a virtual attendee.

  • If I am selected for an Oral Abstract Presentation but can’t attend in person, can I present virtually?

    Yes, if you or another author are unable to attend in-person, you will have the option to record your presentation. Please contact Laure Herzog at lherzog@shea-online.org for more information.

  • If I am selected for a Poster Abstract Presentation but can’t attend in person, can I present virtually?

    Yes, we’ve elected to keep the Presentation Broadcast poster videos from Spring 2021 for all poster presenters.

  • Will onsite Poster Presentations be the same as previous Spring Conferences?

    We will do our best to keep the physical Poster Presentation Lunch hour as similar to years past but have included an outdoor eating option for all.

Networking

  • Will there be networking opportunities?

    Yes! We know networking and seeing your fellow peers is a big draw of the conference. We have a few in-person networking events set up. Learn more.

  • Will there be virtual networking programs?

    Virtual networking programs are in development! Our virtual platform provides one-on-one virtual attendee video chats which you can join at anytime or at a schedule time.

COVID-19

  • Am I required to be vaccinated to attend in person?

    Yes, if you are attending the SHEA Spring Conference in person, you will be required to be fully vaccinated against COVID-19 and will need to provide proof of vaccination on-site before picking up your badge to attend the conference.  If you do not provide proof of vaccination on-site, you will not be able to pick up your badge and attend sessions. Exceptions are being made for people with a medical condition or closely held religious belief that prevents vaccination.

  • Will there be safety procedures in place for in-person attendees?

    SHEA will ensure that a safety code of conduct will be in place and will follow CDC guidelines for all in-person events.

General

  • Does SHEA Spring have an exhibit hall?

    SHEA does not offer an exhibit hall and our main focus is on education.  However, several companies have chosen to sponsor components of the conference.  We appreciate their support!

  • Who can I contact about general conference questions?

    You can email the Conference Team at LearningCE@shea-online.org. Please review all FAQs prior to contacting us, to ensure your questions isn’t already covered above.